19 9 6 CENSUS OF CANADA
STATISTICS
CANADA
;iATISTIGUE
CANADA
1 1996
LIBRARY
_B.'2L!OTH£QUE
MBO-2
Place of Residence 1 Year and 5 Years ago
Outside Canada
Training Guide
Automated Coding
7l|K
STATISTIC
v-o STATI37(GU£
iNA 0A CANADA
^,b SI 1996
i LIBRARY
L£iiLIOTHeQ UE
MBO-2
Place of Residence 1 Year and 5 Years Ago
Outside Canada
Training Guide
Prepared by: Census Operations Division
Social, Institutions and Labour
Statistics Field
Table of Contents
Page
I. Introduction 1
II. Introductory Exercises for the Variable "Place of residence 1 Year and 5 Years ago -
Outside Canada" 3
III. Exercises in Standard Coding Procedures 5
A. Code match 6
IV. Exercises in Processing Responses Containing the Country 9
V. Exercises in Processing Responses Containing Difficulties 11
A. Processing misspelled responses 11
B. Processing multiple responses 14
C. Processing other responses 17
VI. Review Exercises 19
VII. Conclusion 23
Introduction
I. Introduction
This training guide is intended to help you understand the coding procedures in the "Place of Residence
1 Year and 5 Years Ago - Outside Canada" procedures manual (Form MBO-1).
As an aid to learning, this guide contains exercises in coding procedures. The purpose of the exercises
is not to determine whether you have memorized the procedures but to give you an opportunity to apply
them. As you work through the exercises, you may refer to the procedures manual at any time.
When you have finished the exercises, you will review the questions and the answers with your supervisor.
□
Introductory Exercises for the Variable "Place of residence 1 Year and S Years Ago - Outside Canada"
II. Introductory Exercises for the Variable "Place of residence 1 Year and 5 Years ago -
Outside Canada"
Read Chapter I, Introduction to the Coding Procedures for the "Place of Residence 1 Year and 5 Years
Ago - Outside Canada" variable, in your procedures manual. Then, return to this guide and complete the
exercises below.
Exercise 1
Answer the following question:
When a Form 2B respondent marks circle 05 in Question 22 and circle 11 in Question 23, what is he
supposed to specify?
Exercise 2
Answer the next question by filling in the blanks.
This manual describes the procedures for responses with place of
residence i.e. the in each question.
Exercise 3
Indicate whether each statement is true (T) or false (F).
(a) Questions 22 and 23 are identical.
(b) Question 23 asks about place of residence 1 year
ago.
(c) The responses for outside Canada and inside
Canada are treated as two different variables.
(d) Questions 22 and 23 tell us where people living in
Canada are moving to and from within Canada,
and from outside Canada.
a
Exercises in Standard Coding Procedures
in. Exercises in Standard Coding Procedures
Read Chapter II - Standard coding procedures, in your procedures manual. Then return to this guide and
complete the exercises below.
Exercise 1
Fill in the blank.
As a general coder, you are responsible for assigning a
instructions you are given.
to each response according to the
Exercise 2
Name the one category of responses possible for the variable "Place of Residence 1 Year and 5 Years Ago
- Outside Canada".
Exercise 3
Name the coding difficulties.
(1)
(2)
(3)
Exercise 4
Mark the right answer -V
When the system shows you a response, the first thing to do is:
( ) verify whether the ACTR system has returned a phrase or phrases.
( ) verify whether the response is in the MCB.
( ) identify the category of response.
a
Place of Residence 1 Year and 5 Years Ago - Outside Canada - Training Guide
Exercise 5
Mark the right answer -V.
When the system shows you a response and the ACTR returns a phrase or phrases, you should:
( ) verify the response in the MCB.
( ) code the response.
( ) select a phrase for coding.
A. Code match
Code match is the stage where you assign a code to each response displayed by the system.
Exercise 1
On the basis of the procedures in the code match table in Chapter II of the procedures manual, connect
each condition on the left to the appropriate action on the right using an arrow.
(a) IF a valid code is displayed at the
bottom of the screen, THEN
(b) IF an invalid code is still displayed at
the bottom of the screen, THEN
(c) IF an invalid code is displayed at the
bottom of the screen, THEN
(1) refer the response to the next
level of coding.
(2) verify whether the code was
input correctly.
(3)
commit the code.
a
Exercises in Standard Coding Procedures
Exercise 2
Fill in the blanks by consulting the MCB and selecting one of the numbered code match steps,
(a) The system shows the response "FRANCE". You look it up in the MCB and the code is
. The next three steps you must carry out are . Following these steps, the
system displays a valid code at the bottom of the screen. The last step you perform is to
(b) The system shows the response "CYPRUS". You look it up in the MCB and the code is
The next three steps you perform are a Following these steps, the system
displays an invalid code at the bottom of the screen; what do you do? The invalid code still
appears at the bottom of the screen; what do you do? .
(1) Validate the code.
(2) Verify whether a valid code is displayed at the bottom of the screen.
(3) Type the code.
(4) The valid code is displayed at the bottom of the screen.
(5) Refer the response to the next level of coding.
(6) Commit the code.
(7) Verify whether the code was input correctly. If an error has been made, correct the code and
repeat steps 1 and 2.
a
Exercises in Processing Responses Containing the Country
IV. Exercises in Processing Responses Containing the Country
Read Chapter III-A, Processing responses containing the country, in your procedures manual. Then return
to this guide and complete the exercises below.
The system shows you a response consisting of a country. Use this response for exercises 1, 2 and 3.
193G CENSUS
OF POPULATION / AUTOMATED CODING 17/01/3G
MMONUOL1 INTEROCTIUE
CODING - MOBILITV 1 VEAR OUT CAN . 13:11:15.2
Urite-in to be coded
Type Code
MEXIQUE
Phrases returned by ACTR
Codes (S)elect
ID. £1001002 078 2 6
t.
Data for same question from
each household member Persnr : 2
Check-boxes and Write-ins
MEXIQUE
Enter-PFI PF2 PF3 PF1-
--PF5 PF6 PF7 PF8 PF9 PF10--PF11 --PF12
HELP UP DOUN <<<<
>>>> MORE +UP +DOUN REFER UALID COMIT QUIT
Exercise 1
Circle the correct answer.
You have identified the response as a country. What is your next step?
(a) examine the response
(b) consult the MCB
(c) consult the phrase or list of phrase returned by the ACTR
(d) none of the above
Exercise 2
Circle the correct answer.
What exactly are you looking for when you consult the MCB?
(a) the response "MEXIQUE" only
(b) a code for the response "MEXIQUE"
(c) neither of the above
a
Place of Residence 1 Year and 5 Years Ago - Outside Canada - Training Guide
Exercise 3
What code did you find in the MCB for the response "MEXIQUE"?
Exercise 4
Use the standard-coding-procedures flowchart or the situation/condition/action table in Chapter III-A of
the procedures manual to code the following sample responses.
a)
1996 CENSUS
MMSNUAL1 INTERACTIVE
OF POPULATION / AUTOMATED CODING 17/01/96
CODING - MOBILITV 5 VEARS OUT CAN. 1 3 : 23 : "42 . 1
Write-in to be coded
KENYA
Type Code
Phrases returned by ACTR
Codes (S)elect
ID: 61081102 014 1 12
Data -For same question -Prom
Check-boxes end Write-ins
KENYA
each household member Persnr : 1
Entoi — PF1 PF2 PF3 PF4-
HELP UP DOWN <<<<
--PF5 PF6 PF7 PF8 PF9 PF10--PF1 1 --PF12
>>>> MORE ■•-UP +D0WN REFER UALID COMIT QUIT
Code:
(b)
1996 CENSUS
MMANUAL1 INTERACTIUE
OF POPULATION / AUTOMATED CODING 17/01/96
CODING - MOBILITV 1 VEAR OUT CAN. 13:14:15.2
Write-in to be coded
Type Code
JAPON
Phrases returned by ACTR
Codes (S)elect
ID: 61001002 078 2 6
Data for same question from
Check-boxes and Write-ins
JAPON
each household member Persnr: 2
Enter-PFI PF2 PF3 PF4-
HELP UP DOWN <<<<
--PF5 PF6 PF7 PF8 PF9 PF10--PF11 --PF12
»>> MORE +UP +D0UN REFER UALID COMIT QUIT
Code:
Gjjl
Exercises in Processing Responses Containing Difficulties
V. Exercises in Processing Responses Containing Difficulties
A. Processing misspelled responses
Read Chapter IV-A, Processing misspelled responses, in the procedures manual. Then return to this guide
and complete the exercises below.
The system shows you a misspelled response. Use this response in exercises 1 and 2.
1936 CENSUS
OF POPULATION / BUTOMOTED CODING 17/01/96
MMP.NUP.L1 INTEP.P.CTIUE
CODING MOBILITY 1 VEftR OUT CAN. 13:14:15.2
Write-in to be coded
Type Code
KORGA
Phrases returned by ACTR
Codes (S)elect
ID: 61001082 078 2 S
+
Data -for same question from
each household member Persnr : 2
Check-boxes and blrite-ins
KORGA
Enter-PFI PF2 PF3 PF4-
--PF5 PF6 PF7 PF8 PF9 PF10--PF11 --PF12
HELP UP DOUN <<<<
>>>> MORE +UP +DOUN REFER UOLID COMIT QUIT
Exercise 1
Circle the correct answer.
The correct spelling is:
a) KORBA
b) KORAB
c) KORA
d) KOREA
Exercise 2
Circle the correct answer. When you have found the code for the correctly spelled response of
"KORGA", what is your next step?
a) validate the code
b) verify the code
c) type the code
d) none of the above
□
Place of Residence 1 Year and 5 Years Ago - Outside Canada - Training Guide
Exercise 3
Use the standard-coding-procedures flowchart or the situation/condition/action table in Chapter IV-A of
the procedures manual to code the following sample responses.
a)
1936 CENSUS
MMANUAL1 INTERACTION
OF POPULATION / AUTOMATED CODING 17/01/36
CODING - MOBILITV 1 VEAR OUT CAN. 13:14:15.2
Write-in to be coded
MASADONIA
Type Code
Phrases returned by ftCTR
Codes (S)elect
ID: 61001002 078 2 6
-t-
Date for same question from
Check-boxes and Write-ins
each household member Persnr: 2
MASADONIA
Enter-PFI PF2 PF3 PF4-
HELP UP DOWN <«<
■-PF5 PF6 PF7 PF8 PF9 PF10 — PF1 1 --PF12
>>>> MORE +UP +DOU1N REFER UALID COMIT QUIT
Code:
(b)
1396 CENSUS OF POPULATION / AUTOMATED CODING
INTERACTIUE CODING MOBILITV 5 VEARS OUT CAN.
Write-in to be coded
ALLtMANGUt
Phrases returned by ACTR
17/01/96
13: 23:42.1
Type Code
(S)elect
ID: 61001 102 014 1
12
Data for same question from each household member
Check-boxes and Write-ins
ALLEMANGUE
Enter-PFI PF2-
HELP UP
-PF3--
DOUN
-PF4 PF5--
<<<< >>>>
-PF6--
MORE
-PF7 PFS PF9 PF10--PF11 --PF12-
*UP +DOUN REFER UALID COMIT QUIT
Code:
a
Exercises in Processing Responses Containing Difficulties
(c)
1996 CENSUS
OF POPULATION / AUTOMATED CODING 17/01/96
MMANUAL1 INTERACTIUE
CODING - MOBILITV S VEARS OUT CAN. 13:23:42.1
Write-in to be coded
Type Code
COSTARICA
Phrases returned by ACTR
Codes (S)elect
ID: 81001102 Q1<* 1 12
Data for same question from
each household member Porsnr : 1
Check-boxes and Write-ins
COSTARICA
Entor-PFI PF2 PF3 PF"»-
--PF5 PFG PF7 PF8 PF9 PF1 0--PF11 --PF1 2
HELP UP DOWN «<<
>>>> MORE ""-UP +D0UN REFER UALID COMIT QUIT
Code:
(d)
1996 CENSUS OF POPULATION / AUTOMATED CODING
INTERACTIUE CODING - MOBILITV 1 VEAR OUT CAN.
Urite-in to be coded
TRINIDAD £ TOBASO
Phrases returned by ACTR
ID: 61001002 078 2
1 7/01 /96
13:14:15.2
Type Code
(S)elect
Data for same question from each household member
Check-boxes and Urite-ins
TRINIDAD £ TOBASO
Enter-PF1 PF2 PF3--
HELP UP DOWN
-PF4 PF5 PF6 PF7 PF8 PF9 PF1 0--PF1 1 --PF1 2"
<<<< >>>> MORE +UP +D0UN REFER UALID COMIT QUIT
Code:
liD
Place of Residence 1 Year and 5 Years Ago - Outside Canada - Training Guide
B. Processing multiple responses
Read Chapter IV-B, Processing multiple responses, in the procedures manual. Then return to this guide
and complete the exercises below.
The system shows you a multiple response. Use this response for exercises 1 and 2.
1936 CENSUS
OF POPULATION / AUTOMATED CODING 17/01/96
MMANUAL1 INTERACTIVE
CODING - MOBILITV 1 VEAR OUT CAN. 13:14:15.2
Write-in to be coded
Type Code
CHINA AND HONG KONG
Phrases returned by ACTR
Codes (S)elect
ID: 61001002 078 2 6
+
Data for same question -Prom
each household member Persnr: 2
Check-boxes and Urite-ins
CHINA AND HONG KONG
Enter-PF1 PF2---PF3 PF1-
■-PF5 PF6 PF7 PF8 PF9 PF10--PF11 --PF12
HELP UP DOUN <<<<
>>>> MORE +UP +DOUN REFER UALID COMIT QUIT
Exercise 1
Circle the correct answer.
When you encounter a multiple response, you:
a) refer it to the next level of coding
b) take only the first response into account
c) code all responses
d) take the best response
Exercise 2
What category or difficulty of response is "CHINA"?
a) misspelled response
b) abbreviated response
c) name of a country
d) other response
[^1
Exercises in Processing Responses Containing Difficulties
Exercise 3
Use the standard-coding-procedures flowchart or the situation/condition/action table in Chapter IV-B of
the procedures manual to code the following sample responses.
a)
1 936 CENSUS
MMANUAL1 INTERACTIUE
OF POPULATION / AUTOMATED CODING 17/01/96
CODING - MOBILITY 1 VEAR OUT CAN. 13:14:15.2
Write-in to be coded
LETHOSO SUD AFRIOUE
Type Code
Phrases returned by ACTR
Codes (S) elect
ID: 61 001 002 078 2 G
+
Data for sane question from
Check-boxes and Write-in3
each household member Persnr : 2
LETHOSO SUD AFPJOUE
Enter-PF1 PF2 PF3 PF4-
HELP UP DOUN <<<<
--PFS PF6 PF7 PF8 PF9 PF10--PF1 1--PF12
>>>> MORE +UP +DOUN REFER UP.LID COMIT QUIT
Code:
b)
1996 CENSUS
MMANUAL1 INTERACTIUE
OF POPULATION / AUTOMATED CODING 17/01/96
CODING - MOBILITY 5 VEARS OUT CAN. 13:23:12.1
Write- in to be coded
GERNAMY ASIA
Type Code
Phrases returned by ACTR
Codes (S}elect
ID: 61001182 014 1 12
Data for same question from
Check-boxes and Write-ins
each household member Persnr: 1
GERNAMY ASIA
Enter-PFl PF2 PF3 PF4-
HELP UP DOWN <<<<
--PFS PF6 PF7 PF8 PF9 PF10--PF11 --PF12
>>>> MORE -i-UP +DOUIN REFER UALID COMIT QUIT
Code:
>]sk
Place of Residence 1 Year and 5 Years Ago - Outside Canada - Training Guide
c)
1396 CENSUS
MMANUAL1 INTERACTIUE
OF POPULATION / AUTOMATED CODING 17/01/96
CODING MOBILITV S VEARS OUT CAN. 13:23:12.1
Write-in to be coded
CONGO BRAZAVILLE
Type Code
Phrases returned by ACTR
Codes (S)elect
ID: 61Q01102 011 1 12
-
Data -For same question -from
Check-boxes and Write-ins
each household member Persnr : 1
CONGO BRAZZAVILLE
Enter-PFI PF2 PF3 PF1--
HELP UP DOUN <<<<
■-PFS PFG PF7 PF8 PF9 PF10--PF1 1 --PF12
>>>> MORE +UP +D0UN REFER UALID COMIT QUIT
Code:
d)
1996 CENSUS
MMANUAL1 INTERACTIUE
OF POPULATION / AUTOMATED CODING 17/01/96
CODING - MOBILITV 1 VEAR OUT CAN. 13:11:15.2
Write-in to be coded
DANLMARK VIENNA
Type Code
Phrases returned by ACTR
Codes (S)olect
ID: 61081002 078 2 6
+
Data -For same question -From
Check-boxes and Write-ins
each household member Persnr: 2
OANEMAFUC VIENNA
Enter-PF1 PF2 PF3 PFM--
HELP UP DOUN <<<<
■-PF5 PF6 PF7 PF8 PF9 PF1 0- -PF1 1 --PF1 2
>>>> MORE +UP +D0UN REFER UALID COMIT OUIT
Code:
[j«k
Exercises in Processing Responses Containing Difficulties
C. Processing other responses
Read Chapter IV-C, Processing other responses, in the procedures manual. Then return to this guide and
complete the exercises below.
Exercise 1
The system sends you the following abbreviated response. What do you do?
1396 CENSUS
MMANUAL1 INTERACTIUE
OF POPULATION / AUTOMATED CODING IT/01/96
CODING MOBILITV 1 VEAR OUT CAN. 13:11:15.2
Write-in to be coded
PRC
Type Code
Phrases returned by ACTR
Codes (S)oloct
ID: 61 061002 078 2 6
+
Data -For same question -Prom
Check-boxes and Write-ins
PRC
each household member Porsnr : 2
Enter-PF1 PF2 PF3 PF1-
HELP UP DOUN <<<<
--PFS PF6 PF7 PF8 PF9 PF1 0--PF1 1 --PF1 2
>>>> MORE +UP +D0UN REFER UALID COMIT QUIT
Exercise 2
The system sends you the response "same", "same as Person 1", "meme", "meme que la Personne 1"
What do you do?
MMANUAL1
1936 CENSUS OF POPULATION / AUTOMATED CODING
INTERACTIUE CODING - MOBILITV 1 VEAR OUT CAN.
Urite-in to be coded
SAME AS PERSON 1
Phrases returned by ACTR
ID: 61001002 078 2
17/01/96
13:11:15.2
Type Code
(S)oloct
Data -for same question from each household member
Check-boxes and Write-ins
SAME AS PERSON 1
Enter- PF1 PF2 PF3 PF1 PF5 PF6 PF7 PF8 PF9 PF1 0" -PF1 1 --PF1 2-
HELP UP DOUN <<<< >>>> MORE +UP +D0UN REFER UALID COMIT QUIT
□
Place of Residence 1 Year and 5 Years Ago - Outside Canada - Training Guide
Exercise 3
The system shows you the following incomprehensible response. What do you do?
1996 CENSUS OF POPULATION / AUTOMATED CODING
INTERACTIUE CODING - MOBILITV 5 VEARS OUT CAN.
Write-in to be coded
WAS NOT BORN
Phrases returned by ACTR
1 7/01/96
13:23:^2.1
Type Code
Codes
(S)eleet
ID: S1O011G2 914 1
12
Data for same question from each household member
Check-boxes and Idrite-ins
WAS NOT BORN
Enter-PFl —
HELP
-PF2-
UP
-PF3--
DOUIN
■PF1- —
<<<<
PF5--
>>>>
■PFG--
HORE
-PF7-
+UP
-PF8--
♦ DOUN
•PF9 PF10--PF1 1--PF12
REFER UALID COMIT QUIT
[jal
Review Exercises
VI. Review Exercises
The following set of responses covers all the points studied. In each case, determine the response type
and assign a code.
Response
Category
Code
(a) BONGLADESHE
(b) SOMMALY
(c) REPUBLICA NG PfflLIPINAS
(d) W.INDIES JAMAICA
(e) SEAMAN
(f) DAMASCUS SYRIA
(g) DUBLIN EIRE
(h) SWIJERLAND
(i) SAME
(j) SYCHELLE
(k) EUROPE FRANCE RUSSIA
\»i
Place of Residence 1 Year and 5 Years Ago - Outside Canada - Training Guide
Response
Category
Code
(1) RFA
(m) ZIMBZBWE
(n) QUITO ECUADOR
(o) G CAYMAN
(p) S.ARABIA
(q) SAN SALVADOR PARAGUAY LOMA
(r) BAKISTAN
(s) NAIROBI KENYA
(t) VN
(u) VOIR P. 1.
(v) BURINA FASO
(w) CANADA
Review Exercises
Response
Category
Code
(x) AUSTRIA
(y) OTTAWA
(z) ENGLAND
IU
Conclusion
VII. Conclusion
Now that you have read the procedures manual and completed the exercises in this training guide, you
are ready to use the ACTR system.
If you have any questions, ask your supervisor for help.
The answers to the exercises in this guide are given in the supervisor's manual.
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